Privacy Policy
Website
Users of our website should be aware that non personal information
and data may automatically be collected through the standard operation
of our website through the use of "cookies". Information about "Cookies"
is usually available in the help section of most browsers. Cookies are
only used in the operation of our Club Sailing Forum.
Westwood Sailing Club ("the Club") does not collect personally
identifiable information about individuals unless they choose to
join the Club by providing a completed Membership Application Form,
or contact the Club using our web-based contact form.
Contact Form
Information entered on our contact form is logged
and forwarded to the appropriate Club director or volunteer member, and if required,
will be used to contact you in response to your message. We track this information,
along with your
IP Address, in order to ensure service and prevent abuse. This information
is periodically deleted from our system. It is never released to any third parties.
Online Payment Form
We store the IP Address of anyone using our
online payment form. While we do not process any personal information on our online
payment form, those who click on the Pay Now button will be redirected to Paypal's
secure website to enter their contact and payment information, and will be governed by Paypal's
privacy policy. Once a payment is finalized, we receive your information from Paypal
through an encrypted process, and will send you an email confirming
your purchase and contact information. This information will be used to add you to our
Membership list, at which point your information is handled as described under Member Information, below.
We log your email address for the purpose of tracking your purchase. Our agreement
with Paypal forbids us from using your email address in any way not related to your purchase,
unless you have opted-in to our email news-list.
We do not receive, process, or store credit-card or Paypal account information.
Member Information
The Club publishes a membership directory for the use of its members.
This directory is distributed to the entire membership, but is not made
available to any third parties. A physical copy of the membership
directory may be kept in the Clubhouse. An electronic version containing member names
and telephone numbers may be stored in the password-protected
area of our Online Forum, which is only available to our members.
Members may opt out of having their address, email, and phone
number published in the Membership Directory at the time that they
complete the Membership Application Form.
Members who choose to provide an email on the Membership Application
Form are added to the Club's email distribution list, and will receive
periodic email updates on Club news and events. Opt-out instructions
are included with every email broadcast sent by the Club.
If you follow a certified sailing course, we may provide your name
to governing sailing authorities in order to issue a certificate. If you
take part in an organized race, your name may be collected in order to
tally results. Race results are often shared among clubs, and may be posted
on local sailing websites. Aside from the foregoing situations, we do not
provide members' information to any third parties, unless a member has
specifically asked to be put in contact with someone by the Club.
Members' information may be used by the Club to contact members
concerning news and events, process membership renewals, manage
instructional programs, collect race results, and to track members'
skill levels and experience as relates to using the Club's boats.
Online Forum and Membership Directory
The Club maintains an electronic bulletin board, also known as a forum.
In order to access the forum, you will need to create a unique
userid, which is associated to the email address you provide
to the Club, and is traceable to you. Whenever you use the
forum, your userid and
IP Address are recorded, and may be tracked by the forum
software. This information would only be used to deal with
abusive or fraudulent activity on the forum.
The forum includes an online membership directory.
Directory access is also tracked by userid and
IP Address. This information would only be used in
response to a member complaint, or if an unusual or unreasonable
level of activity in the directory was suspected.
Photos
In keeping with its recreational nature,
the Club tries to be a fun place, and our members
sometimes photograph Club activities and goings-on. We often
post photos on our website, both for the enjoyment of our members,
and as a way to promote ourselves to potential members who
happen upon our website. We may attach captions to photos, but
not surnames.
Members who are sensitive to having their photos
posted on the website should monitor our "Photos" web page. Anyone
who wishes to have a photo of his/herself
removed from our website should contact the Club Webmaster.
Privacy Officer
The Club Privacy Officer
can be contacted through the Web Contact Form at
https://secure.westwoodsailing.ca/index.php?id=web_contact.
Other
The Club will provide member information
to the police and/or government authorities if required to do so in
connection with an investigation or official inquiry.
The Club reserves the right to change this policy at any time
by updating this privacy statement.
This statement outlined herein is not intended to and does not create
any contractual or other legal rights in or on behalf of any party.
Updated April 18, 2009
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